Zeta Omicron Chapter Bylaws

 

CHAPTER 1. Name of Chapter

The name of this Chapter of Phi Theta Kappa is Zeta Omicron.

CHAPTER 2. Purpose

The purpose of Zeta Omicron Chapter of Phi Theta Kappa Navarro College shall be the promotion of scholarship, the development of leadership and service, and the cultivation of fellowship among qualified students of this college.

CHAPTER 3. Membership

Section 1.   Types of membership in this chapter shall consist of Member, Provisional member, Alumni member, honorary member, and Transfer member as defined in Article 4, Section 1, of the Phi Theta Kappa Constitution and Bylaws.

 

A. Member. In addition to meeting membership eligibility requirements as stated in Article 4 and Chapter 1 of the Phi Theta Kappa Constitution and Bylaws, each candidate for membership must have completed 12 semester hours of Associate degree coursework or 6 hours of certificate degree coursework, with a grade point average of 3.5 on a 4.0 scale, and adhere to the schools conduct code and possess recognized qualities of citizenship. Grades for courses completed at other institutions will be considered when determining membership eligibility. A cumulative grade-point average of 3.0 must be maintained to remain in good standing. Failure to maintain the required grade-point average will result in the member being placed on one semester of Academic probation after which they would be removed from good standing as stated in the Phi Theta Kappa Constitution and Bylaws, Chapter 1, Section 3. Failure to meet good standing requirements as stated in the Phi Theta Kappa Constitution and Bylaws will cause membership and all membership privileges to be revoked. Once a student has been invited to join Phi Theta Kappa, they will be required to pay a one-time fee of $95.00 prior to Induction.
 
Members in Phi Theta Kappa are encouraged to wear honors regalia at graduation.  Honors regalia should be purchased by the student.  Students showing exemplary service to the organization may be provided a stole at graduation.
Candidates must have completed hours based on their degree as follows:
Associate
12
Certificate
6
Bachelors
12


 
B.  Provisional Member. In addition to meeting eligibility requirements as stated in Article 4, Section 1B of the Phi Theta Kappa Constitution and Bylaws, a student must have earned a cumulative grade point average of 3.5 on a 4.0 scale on all college course work completed. A student must be currently enrolled in Associate degree coursework at the two-year college, adhere to the school conduct code and possess recognized qualities of citizenship.

C.  Alumni member. An individual must meet eligibility requirements as stated in Article 4, Section 1C of the Phi Theta Kappa Constitution and Bylaws.

D.  Honorary member. An individual must meet eligibility requirements as stated in Article 4, Section 1D of the Phi Theta Kappa Constitution and Bylaws.

E.  Transfer member. A member from another Phi Theta Kappa chapter may transfer membership to Zeta Omicron chapter if he or she is currently enrolled at Navarro College and meets the membership eligibility requirements of the Chapter.

CHAPTER 4. Chapter Advisor

In addition to carrying out the duties as stated in the Phi Theta Kappa Constitution and Bylaws, Chapter 4, Section 5, the chapter advisor(s) shall be responsible for overseeing the completion and submission of member names and fees as well as overseeing the Chapter and will report to Headquarters. The advisor(s) shall be officially appointed by the College Administration and shall be a nonvoting member of the Chapter.

CHAPTER 5. Officers

Section 1. All officers must be members of Phi Theta Kappa, in good standing, have a grade point average of 3.0 and must be carrying a course load of at least three semester credit hours.

Section 2. The Zeta Omicron chapter of Phi Theta Kappa shall have the following officers: President, Vice President of Service (VPS), Vice President of Fundraising (VPF), Vice President of (VPI) Fellowship, Vice President of Scholarship, Public Relations Officer, & Vice President of Leadership.  A chapter may elect additional officers. Vice President and Secretary at satellite campus will be named and coordinate membership with home Chapter.
 
Section 3. The duties of the President shall be as follows:
a)   Preside over Chapter meetings

b)   Vote only in case of a tie

c)   Represent the organization at all times

d)   Prepare the annual report to be reviewed by:
a.  VPs
b.  Advisor(s)

e)   Once approved by VPs and Advisor(s), submit the annual report to headquarters by the Spring deadline

f)    Organize meetings with other officers for updates on chapter needs

g)   Meet with the chapter advisor before each scheduled meeting of the chapter

h)   Meet with President of Navarro College at least once per year
 
Section 4. The duties of the Vice President Fundraising of shall be as follows:
a)   Give summaries of fundraising activities to begin each meeting

b)   Coordinate at least four (4) fundraising events per year

c)   Manage participation points during fundraising events

d)   Review chapter by-laws and annual report prepared by the President
 
Section 5. The duties of the Vice President Service of shall be as follows:
a)   Give summaries of service activities to begin each meeting

b)   Perform all duties of the president in their absence

c)   Coordinate at least three (3) service activities per year

d)   Manage participation points during service events

e)   Serve on the “Honors in Action” committee
 
Section 6. The duties of the Vice President Fellowship of shall be as follows:
a)  Organize the Induction Ceremonies for the fall and spring semesters
a.  Inventory all induction items and purchase if necessary
b.  Setup event venue for induction
c.  Maintain detailed list of RSVPs for induction
d.  Work with advisor to create event program

b)  Coordinating all social activities in the organization
a.  Christmas Party
b.  End-of-year Party
c.  Social mixer for prospective members

c)  Encourage Scholarly fellowship at all levels of the society

d)  Implement strategies to increase membership

e)  Coordinate the chapter’s Enhanced Membership Program

f)  Coordinate the chapter’s C4 (Community College Completion Corps) events
 
Section 7. The Public Relations Officer shall:
a)   Record the minutes from each meeting
a.  Minutes must be reported to VPs and Advisor by the following Wednesday after each meeting

b)   Promote Phi Theta Kappa at all levels of the organization

c)    Write and submit articles to the campus and community media outlets

d)   Oversee and maintain the chapter’s website, social media, email and/or newsletter communications

e)   Take pictures at all chapter events

f)     Share significant chapter news and events with Phi Theta Kappa Headquarters at: news@ptk.org

 

Section 8. The VP of Scholarship shall:
a)   Encourage academic excellence

b)   Oversee all Honors in Actions projects

c)    Coordinate the chapter’s participation in the Honors Case Study Challenge

d)   Coordinate the preparation of the chapter’s Honors in Action Awards entries

e)   Educate Chapter members about PTK Connect
 
Section 9. The VP of Leadership shall:
a)   Attend weekly SGA meetings representing Phi Theta Kappa.

b)  Report to Phi Theta Kappa about upcoming SGA events at each meeting.

c)  Organize substitute representative if necessary

d)  Direct the chapter in the use of parliamentary procedure for the meetings

e)  Oversee leadership components of the chapter’s Honors in Action project

f)   Assist the Vice-President of Scholarship in preparation of the chapter’s Honors in Action Awards entries

g)  Promote member participation in the Five Star Competitive Edge program

CHAPTER 6. Election of Officers

Section 1. In addition to meeting requirements as stated in Chapter 4, Section 3 of the Phi Theta Kappa Constitution and Bylaws, all candidates for office must be members of Phi Theta Kappa, in good standing.

Section 2. Elections must be held during the spring semester. Candidates running for office must be planning to enroll as students the following fall semester.

Section 3. Officers shall hold office from the time of their inauguration, which shall be at the first meeting following the election, to the time of the next inauguration.

Section 4. A simple majority vote (2/3) of the chapter’s advisers is necessary to elect or remove any officer. An officer failing to maintain active membership in the Society automatically forfeits the office.

Section 5. In any case, when an officer must resign his or her office, advisers may select a new officer in replacement.  Either advisers or the President shall have the power to make a temporary appointment at his/her discretion until an election can be held.

CHAPTER 7. Meetings

In general, the Zeta Omicron Chapter of Phi Theta Kappa meetings are held at noon every other Friday after the semester's first meeting in the Waller Classroom Building, room 126. Any changes to the meeting schedule will be posted on the Blackboard Organizational site after the Advisor(s) approval.
 
Section 1.  All Chapter meetings will follow the general agenda:
Order of Business
a.  Call to order
b.  Old Business
c.  Officer reports
d.  New Business
e.  Announcements
f.  Members speak
g.  Adjournment
 
Section 2. Special committee meetings shall be called by the chairman of the said committee. Procedures at such meetings are left to the discretion of the chairman. Reports of each meeting shall be given to members at the following chapter meeting.

CHAPTER 8. Finances

Section 1. Finances for this chapter will be raised by projects voted on by a majority vote of the members.

Section 2. Members pay a one-time membership fee 95.00 which enrolls them in the organization on the local, regional and international levels.

Section 3. Disbursement vouchers must be submitted with supporting invoices and/or statements attached to the original invoice as per Navarro College administrative procedures.

Section 4. Financial records of the chapter shall be annually audited by the advisor(s).

Section 5. All expenditures of Chapter funds require prior written or verbal approval of an Advisor.

 

CHAPTER 9. Amendments and Revisions

Section 1. The Chapter Bylaws may be amended by a vote of two thirds of the members present at any regular meeting, provided that the proposed amendment has been presented at a previous meeting. Any changes to the Bylaws must be sent to Headquarters for final approval.





*Refers to the Phi Theta Kappa International Constitution and Bylaws.