SECTION C: BUSINESS AND SUPPORT SERVICES

 

BUSINESS AND SUPPORT SERVICES
SUPPLEMENT NOT SUPPLANT

Procedure

PROCEDURE STATEMENT

Navarro College understands that Federal funds must supplement, which is to add to, enhance, expand, increase, or extend the level of programs and services that are offered to the student body.  Federal funds are not permitted to be used to supplant, which is to take the place of, or replace, state and local funds spent on offered programs. The “supplement, not supplant” provision is to help ensure that federal grant funds are expended to benefit the intended population defined in the authorizing statute, rather than being diverted to cover expenses that Navarro College would have paid out of other funds in the event federal funds were not available.
 
The following factors are used to determine whether Federal funding sources are utilized to supplement programs.

1. Navarro College will maintain documentation that demonstrates the supplementary nature of federal funds.
2. Any service that Navarro College is required to provide under state law or local policy will be provided using state or local funds.

3. Navarro College will not plan to use federal funds to replace state or local funds if the services, staff, programs, or materials were provided in the prior fiscal year, even in cases where a budget shortfall is anticipated. There will not be a plan to use federal funds to cover a shortage of state or local funds.

4. Navarro College will not provide the same services to students participating in a program funded by federal dollars that are provided to other students using state or local funds. Federal funds will not be utilized to carry out a district-wide goal but to increase or add to the level of service.

5. If Navarro College receives federal funds at a later time that could restore a discontinued service Navarro College will document in board-approved minutes the justification beforehand to use federal funds by confirming the following:
a. There is evidence that there was an actual reduction in state and/or local support
b. The services, staff, programs, or materials was eliminated without consideration the availability of federal funding.
c. Specific reasons to eliminate the services, staff, programs, or materials are documented.

Updated: February 14, 2023