SECTION GE.1


COMMUNITY AND GOVERNMENTAL RELATIONS
COMMUNITY USE OF COLLEGE DISTRICT FACILITIES
FACILITY USE FEES

Procedure


FACILITY USE


Reservation dates for use of facilities must be requested at least two (2) weeks prior to the date needed. Navarro College District President or designee reserves the right to approve or disapprove facility use by any outside group submitting a request. Facilities may not be reserved for religious purposes unless sponsored by an approved College organization.

The user may not assign or delegate any control or responsibility to any other user or co-sponsor, agent, or third party without prior written approval of the District President.

Navarro College buildings, equipment and grounds exist for use in the pursuit of stated objectives of the College. Both College sponsored groups and groups not affiliated with the College may be granted use of the College facilities on a priority basis and according to the procedures described below. All users shall adhere to general and specific rules, regulations and procedures governing the use of facilities in addition to federal, state and local laws.

Groups and individuals eligible to use facilities will be scheduled on a first-come first-served basis.

Priority I – Events sponsored by Navarro College personnel or organizations.

Nothing contained in this policy shall be construed to prohibit or hinder the operation of the College in fulfilling its mission as a public institution of higher education. All activities associated with that mission shall have priority in the use of College facilities.

Priority II – Events sponsored by outside groups.

Outside groups or individuals approved to use facilities must pay the required fee; Navarro College reserves the right to approve or disapprove facility use by any outside group submitting a request. Facilities may not be reserved for religious purposes unless sponsored by an approved College organization.


FACILITY USE FEES


Facilities use fees may be reduced or waived for local non-profit organizations, civic organizations and special fund-raising events, upon approval of the District President.

Utilization of Navarro College facilities includes the set-up of selected equipment available at the College and limited clean-up of the facility after the function has been held. If special equipment, set-up or clean-up is required, an additional fee is charged.

Application for use of any facility except the Dining Services facilities or the Cook Education Center shall be made in the Physical Plant Office. Application for use of soccer, baseball, softball fields and the SEC Gym should be directed to the Athletic Director located on the Corsicana Campus.

Application for use of the Dining Services facilities (Lone Star Room or President’s Dining Room) in Corsicana are to be made through the office of the District President’s. Application for use of Beau’s Bistro in Waxahachie are to be made in the office of the Director of Dining Services located on the Corsicana Campus.
Application for use of the Cook Education Center should be made to the Special Events Coordinator, located in the Cook Education Center building.

LEIGHTON B. DAWSON AUDITORIUM
$275 per day plus $30 per hour utility charge if heating or air conditioning is used. If additional days are required for set-up or rehearsal, a fee will be added.

K. & IDA WOLENS SPECIAL EVENTS CENTER
$375 per day plus $30 per hour utility charge. The concession stand is available only if operated by Navarro College Dining Services.

GIBSON HALL
$300 per day plus $30 per hour utility charge if heating or air conditioning is used. If the Navarro College Dining. Services staff provides services, the cost of the facilities will be included in the meal price quoted by the Director of Dining Services. If dining services are not provided, the main cafeteria charge is $300 per day and the private dining room charge is $175 per day. A $30 per hour utility fee may be charged. These facilities are not available for use when the Dining Hall is not in operation.


RULES AND REGULATIONS REGARDING FACILITIES


FOR CLASSROOMS AND OFF-CAMPUS FACILITIES
Classroom facilities in these buildings are available with $150 per day plus $30 per hour for utilities.

$175 per day after regular business hours plus $25 per hour for utilities.

COOK EDUCATION CENTER EVENTS/CATERING
A schedule of rental prices for this facility is available in the Cook Education Center and located on the Navarro College Website.

SOCCER, BASEBALL, SOFTBALL FIELDS AND SEC FOR ATHLETIC EVENTS
$150 per game – Baseball Field
$150 per game – Softball Field
$150 per game – Soccer Field
$350 per game – SEC Gym

Navarro College student clubs and organizations using facilities must have a sponsor present for adequate supervision and to ensure that doors are properly secured when the activity is finished.

Rules regulating decorations and the use of equipment in College facilities include the following:

  1. Users should make arrangements to remove all equipment and decorations from the premises as soon as possible after the event.
  2. All painting of sets of decorations should be completed outside College buildings or within an approved and protected area.
  3. The placing of nails in the walls or on fixed properties will not be permitted.
  4. No decoration shall be fixed to the acoustical ceiling tiles in the buildings.
  5. No signs, messages nor other materials may be posted, displayed, distributed or announced in, on or adjacent to, the College facility by user or sponsor without prior written approval of the Vice President for Student Services. Such materials may not be fastened to any part of the facility except in spaces provided for this purpose and may not be permitted to interfere with crowd movement and safety.
  6. The Cook Education Center is the only location on the Navarro College campus where alcoholic beverages will be served. Prior to rental of this facility, there must be evidence presented identifying that “certified bartenders” will serve the beverages.
    • No alcoholic beverages will be sold in the Cook Education Center at any time.
    • Navarro College reserves the right to supply all food and drink concessions at events held on the campus.
  7. Outside users must demonstrate to the satisfaction of the appropriate College official that they have the staff, experience, authority, financial status and other qualifications necessary for carrying out the proposed events in a satisfactory manner.
  8. All news releases, handbills, advertisements, television and radio announcements or other media utilized to inform the public of a non-College event to be held in a College facility must carry a disclaimer, approved by the District President, or designee, to the effect that use of Navarro College facilities does not imply endorsement of the event or the sponsoring organization by the College.
  9. An event shall not be permitted for any purpose which, although in accord with the general purposes of the College, is of such character or occurs at such time or under such circumstances that they are likely to interfere or cause major conflict with any College activity, program or event, or are detrimental to the interests of the College.
  10. No equipment, device or fixture may be used which, in the opinion of a College official, endangers the structural integrity of the facility.
  11. If the College, in its sole discretion, determines that a proposed event poses a potential hazard to public safety, the event may be canceled or denied. No user may install or operate any engine, motor or other machinery, or use gas, electricity or flammable substances in the facility except with prior written approval of the appropriate College official, under such conditions and restrictions as the College official may specify.
  12. Privileges for the use of College facilities may be reviewed for those groups adhering to the aforementioned policies, rules and regulations. Users failing to comply shall be denied future use of College facilities.
  13. If a group or individual is denied use of College facilities or if a user is denied future use of College facilities, a due process hearing may be requested.
  14. Any questions or complaint concerning the use of College facilities should be directed to the office of Vice President for Operations and Advancement.

Approved: October 2, 2015