SECTION EGA.1


INSTRUCTION
ACADEMIC ACHIEVEMENT
TRANSCRIPTS

Procedure


TRANSCRIPTS


Student transcripts shall contain a record of each state-funded course attempted by a student at the transcripting institution, including Navarro College.  This includes all courses for which the student was enrolled as of the official census date each term, including developmental education courses, courses that were not completed, courses that were dropped, and courses that were repeated.

The student transcript or an addendum to the transcript certified by the Registrar shall contain a record of the student’s status in regard to the Texas Success Initiative (TSI). The transcript will include the status for each section of a test taken for TSI purposes (reading, mathematics, writing) with information as to how the student met the TSI requirement.  The information provided should enable receiving institutions to use the transcript or the addendum as a single source of information to determine the student’s TSI status.

Student transcripts created after September 1, 2000, will be maintained by the college in a format suitable for electronic interchange.  The format of transcripts shall be the format that is used to store the most transcripts by Texas institutions of higher education as of September 1, 1998, or another format adopted by a majority of the members of the Texas Association of Collegiate Registrars and Admissions Officers.

Student transcripts or an addendum to the transcript certified by the Registrar shall identify all courses completed in satisfaction of the core curriculum as specified in 19 Administrative Code 4.28(h)


HOLD ON STUDENT RECORDS


Grades and transcripts will not be released if the student has a “hold” on his/her records. Holds may be placed on a student’s record for:

  1. failure to meet admission requirements;
  2. financial reasons (returned checks, overdue loans, dorm damage charges, etc.);
  3. materials overdue at the Learning Resource Center; or
  4. other reasons deemed necessary by the college.

These holds can be released only after the cause of the hold has been satisfactorily cleared.


POLICIES FOR TRANSCRIPTING TRANSFER CREDIT


Students desiring to transfer coursework to Navarro College to be applied toward a degree or certificate must have their transcripts evaluated during their first semester of enrollment. Transcript evaluation is conducted by the Admissions and Records Office and approved by the appropriate Instructional Dean. Students are then notified in writing by the Admissions and Records Office concerning the status of the transfer credit. The following quantitative and qualitative limitations are used in determining the acceptability of transfer work:

A. Lower Division Coursework

Only courses taken at the Freshman and Sophomore level from an institution accredited as degree granting by a postsecondary regional accrediting commission at the time the coursework was completed will be evaluated for transfer credit to Navarro College.

Credits earned at eligible institutions shall be transferred to Navarro College and transcripted in one of three ways:

  1. Equivalent credit — the course transfers as the equivalent of a course taught at Navarro College.
  2. By Title credit — the course is not the exact equivalent of a course taught at Navarro College; however, the course may substitute for a core requirement or a major requirement, depending upon the student’s degree objectives.
  3. Enbloc credit — the course is in an area of study not offered by Navarro College; therefore, the credit hours and course transfer only as elective hours. Enbloc credit is not available for advanced placement or other examinations; training provided by non-collegiate institutions, such as Armed Forces and service schools; professional certification; or experiential learning.

B. Time Limitation for transfer work

Generally, courses taken more than ten (10) years prior to transcript evaluation will not be transferable to Navarro College. Certain programs (eg. Associate Degree Nursing) may have more stringent time limitations on transferability of selected courses. Students wishing to transfer coursework exceeding the ten-year limitation may appeal for acceptance of these hours to the appropriate Executive Dean.

C. Grade Limitations for transfer work

Navarro College will transcript all coursework taken at other eligible institutions in which a grade of “A,” “B,” “C,” “D,” or “F” was earned. Generally, the “D” grade is the minimum grade which will be accepted in transfer and applied toward a degree or certificate; however, certain programs (e.g. Associate Degree Nursing) may have more stringent grade requirements when applying transcripted credit toward a degree. Courses taken on a Pass/Fail basis will be transcripted but may not apply toward a degree or certificate unless prior approval is given by the appropriate Instructional Dean.

Developmental/remedial coursework may be transcripted for advising purposes, but grades earned will not be calculated in the cumulative transfer GPA nor will the courses be acceptable toward graduation for any degree or certificate program.

D. Calculation of Transcript Grade-Point-Average

Navarro College will calculate a cumulative grade-point average for all transfer work for advising and placement purposes, but transfer hours and grade points will not be incorporated into the grade-point-average earned at Navarro College until the time of calculation of the graduation grade-point-average.

E. Calculation of Graduation Grade-Point-Average

Hours and grade points transferred to Navarro College and applied toward a degree plan for graduation purposes will be included in the overall calculation of the graduation GPA.
An overall 2.0 grade-point-average on coursework applied toward the degree plan is required for any degree or certificate awarded by Navarro College.


ACADEMIC FRESH START


A student may elect to claim academic fresh start and not use older grades as a part of their official grade point average, as prescribed by state statute. In this case, only the grades that remain a portion of their official grade point average will be considered in the calculation of the graduation grade point average.


LIMITATIONS OF TRANSFER WORK ACCEPTED FOR A DEGREE OR CERTIFICATE FROM NAVARRO COLLEGE 


Twenty-five (25%) percent of all coursework required for a degree from Navarro College must be completed at Navarro College. Additionally, twenty-five (25%) percent of all hours in an applied major field must be completed at Navarro College for the student to receive a degree in the specified major.

 


LIMITATIONS OF TRANSFER WORK ACCEPTED FOR THE GRADUATE GUARANTEE 


To be eligible for the graduate guarantee, a minimum of seventy-five (75%) percent of the credits for an Associate Degree or Certificate must be earned at Navarro College within a five-year time span.


CREDIT EARNED AT FOREIGN INSTITUTIONS 


Students who earn credits at foreign institutions not accredited by a regional postsecondary accrediting commission may have such credits transferred in by providing adequate documentation that the credit awarded represents post-secondary coursework relevant to the degree, with comparable and appropriate course content and level of instruction resulting in competencies at least comparable to those taught at Navarro College; and coursework taught by faculty who are qualified faculty. Such documentation may be obtained by having the foreign transcript evaluated by an external agency such as International Education Research Foundation, Inc., Los Angeles, California, or World Education Services, New York, New York, or other agencies approved by Navarro College. The external evaluation must be a detailed evaluation providing course competencies which can then be evaluated by faculty within the various disciplines to determine if exact course equivalencies exist. No credit is awarded in disciplines which are not within the regular curricular offerings of the institution or which are not appropriately related to the student’s current educational goals.


POLICIES FOR TRANSCRIPTING EXAMINATION/EVALUATED CREDIT 


Navarro College has published policies and procedures that include criteria for evaluating, awarding, and accepting credit for transfer, experiential learning, credit by examination, and advanced placement.  Students who feel they possess knowledge equivalent to that required for the successful completion of a certain course offered by Navarro College may receive credit for the course based on the following guidelines:

A. CLEP Examinations: The College Level Examination Program (CLEP) is a national program that offers students an opportunity to obtain credit in certain courses. Intensive reading, on-the-job experience, continuing education courses, or electronic delivery courses may have prepared the student to earn college credit. Students may take CLEP tests at Navarro College or any other location.  Credit will only be awarded based on Navarro College’s criteria and required scores.  A listing of available current CLEP examinations and minimum required passing scores will be kept on file in the Counseling Center, Testing Center, and office of the appropriate Dean. The following are the minimum computer-based CLEP score requirements to receive college credit at Navarro College:

EXAMINATIONMINIMUM SCORENAVARRO COLLEGE COURSE
American Government50GOVT 2305
American Literature50ENGL 2327 & 2328
Analyzing & Interpreting Literature50ENGL 1302
Biology50BIOL 1406 & 1407
Introductory Business Law50BUSI 2301
Calculus50MATH 2413 & 2414
Chemistry50CHEM 1411 & 1412
College Algebra50MATH 1314
College Composition Modular50ENGL 1301
College Mathematics50MATH 1332
English Literature50ENGL 2322, 2323
French Language50FREN 1411 & 1412
History of the US I50HIST 1301
History of the US II50HIST 1302
Human Growth & Dev.50PSYC 2314
Humanities50HUMA 1301
Info Systems50COSC 1301
Introductory Psychology50PSYC 2301
Introductory Sociology50SOCI 1301
Macroeconomics50ECON 2301
Microeconomics50ECON 2302
Natural Sciences50PHYS 1415 & 1417
Financial Accounting50ACCT 2401 & 2402
Pre-Calculus50MATH 2412
Principles of Management50BMGT 1303
Principles of Marketing50MRKG 1311
Spanish Language50

63 (or higher)
SPAN 1411 & 1412

SPAN 2311 & 2312
Western Civilization I50HIST 2311
Western Civilization II50HIST 2312

 

B. Credit-by-Examination: For some courses not covered by CLEP, departmental challenge exams may be available for college credit. Students should consult with the appropriate Dean to request credit-by-examination.

C. American College Testing Program (ACT): Students may receive college credit for specified courses based on their scores on sub-tests of the ACT. A listing of courses and required scores will be kept on file in the Testing Center, Counseling Center, and office of the Executive Dean of Academic Studies. If a student makes a satisfactory standard score on the sub-test of the ACT, the following credit hours may be awarded:

MINIMUM SCORECREDITSCOURSE EQUIVALENT
English 303ENGL 1301
English 346ENGL 1301 & ENGL 1302
Math 303MATH 1314
Biology 304BIOL 1406

 

D. Scholastic Aptitude Test (SAT): Students who receive satisfactory scores on sections of the SAT may be awarded credit for specified courses. A listing of those courses and required scores will be kept on file in the Counseling Center, Testing Center, and office of the Executive Dean of Academic Studies. If a student makes the following score on the verbal sub-test of the SAT, the following credit hours may be awarded:

MINIMUM SCORECREDITSCOURSE EQUIVALENT
Verbal 6003ENGL 1301
Verbal 6506ENGL 1301 & 1302

 

E. Advanced Placement (AP): Students who earn a score at or above the level established by the national AP standard may receive credit for specified courses. A list of courses and required passing scores will be kept on file in the Counseling Center, Testing Center, and office of the appropriate Dean. The following chart describes credit awarded for successful AP scores:

AP EXAMINATIONMINIMUM SCORENAVARRO COLLEGECREDIT HOURS
Studio Art - Drawing3ARTS 13163
Studio Art - 2 Dimensional Design3 ARTS 13113
Studio Art - 3 Dimensional Design3ARTS 13123
Art History3ARTS 13033
Biology3BIOL 14064
Calculus - AB3MATH 24134
Calculus - BC3MATH 2413 & 24148
Chemistry3CHEM 14114
Computer Science - A3COSC 13013
Economics - Macro3ECON 23013
Economics - Micro3ECON 23023
English Language/Composition3ENGL 13013
English Literature and Composition3ENGL 1301, 13026
Environmental Science3ENVR 14014
French Language3FREN 1411, 14128
Government & Politics - US3GOVT 23053
History - US3HIST 1301, 13026
Music Theory3
4
MUSI 1211, 1216
MUSI 1211, 1212, 1216, 1217
4
8
Physics 13PHYS 1401`4
Physics 23PHYS 14024
Physics C: Electricity & Magnetism3PHYS 24264
Physics C: Mechanics3PHYS 24254
Psychology3PSYC 23013
Spanish Language & Culture3

4

5
SPAN 1411,1412

SPAN 1411, 1412, 2311

SPAN 1411, 1412, 2311, 2312
8

11

14
Spanish Literature & Culture3SPAN 2311, 23126
Statistics3MATH 23423

 

F. Military Credit: One (1) to four (4) hours of physical education activity credit may be awarded for basic training in the military depending upon the years of military service completed. All other formal military training will be evaluated based upon the American Council on Educations books Guide to the Evaluation of Educational Experiences in the Armed Services and the National Guide to Educational Credit for Training Programs. Since the recommendations made in these publications may be general in nature, such credit may be counted only as electives or to meet general education requirements but cannot be used in lieu of specific course requirements unless equivalency can be established. The decision regarding equivalency rests with the appropriate Instructional Dean. No more than twenty-five percent (25%) of the hours required for a degree or certificate may be earned by military experiential learning. No credit is awarded for military training in disciplines which are not within the regular curricular offerings of the institution or which are not appropriately related to the student’s current educational goals.

G. International Baccalaureate (IB) Credit: In compliance with SB 111, students admitted for the Fall 2006 semester and after will be granted a minimum of 24 hours credit if they have earned the IB Diploma and have no scores lower than a four (4) on the Standard Level and Higher Level Exams.  If a student has earned IB credit on individual exams, but has not earned the IB Diploma, credit will be awarded for a score of five (5) on the Standard Level Exam and a score of four (4) on the Higher Level Exam as shown on the following equivalency chart:

IB SUBJECTSL SCOREHL SCORENAVARRO COLLEGECREDIT HOURS
English A154
5+
ENGL 1301, 1302
ENGL 1301, 1302, 2332, 2333
6
12
French A2 or B54FREN 1411, 14128
Spanish A2 or B54
5+
SPAN 1411, 1412
SPAN 1411, 1412, 2311, 2312
8
14
Business & Mgt54BUSI 13013
Economics54ECON 2301, 23026
History54
5+
HIST 1301, 2311, 2312
HIST 1301, 1302
3
6
Philosophy54PHIL 13013
Psychology54
4
PSYC 2301
SOCI 1301
3
3
Social & Cultural Anthropology54ANTH 23463
Biology54
5+
BIOL 1406
BIOL 1406, 1407
4
8
Chemistry54
5+
CHEM 1405, 1407, 1411
CHEM 1405, 1407, 1411, 1412
4
8
Physics54
5+
PHYS 2425
PHYS 2425, 2426
4
8
Mathematics (HL only)4MATH 13143
Computer Science54COSC 13013
VIsual Arts54ARTS 13013
Music54MUSI 13063
Theatre Arts54DRAM 13103

 

Credit for CLEP, ACT, SAT, and/or AP is not automatically awarded but must be requested by the student by submitting scores to the Office of Admission and Records, who will award credit based on the above criteria. Evaluated/examination credit is awarded on a pass/fail basis only. Students are not permitted to receive evaluated/examination for courses in which they have previously earned a passing grade or previously attempted to obtain credit by departmental challenge exam. No more than thirty (30) semester hours of the credits required for a degree or certificate may be earned by evaluated or examination credit.

Students who earn credit by any of the means indicated in paragraphs A-F above will have the equivalent course and credit earned recorded on their transcript after completion of twelve (12) semester hours in residence at Navarro College with a grade-point average of 2.0 or better.

When questions arise with regard to course equivalency, the decision as to whether equivalency exists rests with the appropriate Instructional Dean in conference with members of the faculty teaching in the discipline.


EXCEPTIONS TO PROCEDURE 


Any deviations from the above procedures based upon exceptional individual cases must be recommended by the appropriate instructional dean and approved by the Executive Vice President for Academic Affairs with appropriate and well documented justification for such action.


Date Issued: January 22, 2015
Revised Date: October 6, 2015; February 28, 2017; March 7, 2017, March 21, 2017, April 18, 2017, May 3, 2017, January 23, 2018, February 23, 2018