SECTION EBB.1


INSTRUCTION
ALTERNATIVE METHODS OF INSTRUCTION
OFF CAMPUS INSTRUCTION

Procedure


OFF CAMPUS INSTRUCTION


Navarro College may offer off-campus courses for credit within the state or distance learning courses only with specific prior approval of the Coordinating Board. Navarro College must certify to the Coordinating Board that a course offered for credit outside the state meets the Coordinating Board’s academic criteria. Navarro College shall include the certification in submitting any other reports required by the Coordinating Board.


DEFINITIONS


Off-Campus Course

An “off-campus course” means a course in which a majority (more than 50 percent) of the instruction occurs when the students and instructor(s) are in the same physical location and off-campus locations are outside the service area.

Off-Campus Degree or Certificate Program

An “off-campus degree or certificate program” is a program in which a student may complete a majority (more than 50 percent) of the credit hours required for the program through off-campus courses.

Off-Campus Instruction

“Off-campus instruction” is the formal educational process in which a majority (more than 50 percent) of the instruction occurs when the students and instructor(s) are in the same physical location and off-campus locations are sites outside of the service area.

Out-Of-State / Out-Of-Country Courses and Programs

“Out-of-state/out-of-country courses and programs” are academic credit courses and programs delivered outside Texas/United States to individuals or groups who are not regularly enrolled on-campus students. Out-of-state and out-of-country courses do not receive formula funding.

Self-Supporting Courses and Programs

“Self-supporting courses and programs” are academic credit courses and programs whose semester credit hours are not submitted for formula funding.

Study-In-America Courses

“Study-in-America courses” are off-campus, academic credit instruction, which is delivered outside Texas but in the United States primarily to regular on-campus students.

Study-Abroad Courses

“Study-abroad courses” are off-campus, academic credit instruction, which is delivered outside the United States primarily to regular on-campus students.

Workforce Continuing Education Courses

“Workforce continuing education courses” are courses of ten contact hours of participation in an organized continuing education experience under responsible sponsorship, capable direction, and qualified instruction, as outlined in the Guidelines for Instructional Programs in Workforce Education with an occupationally specific objective and supported by state appropriations. Workforce continuing education courses are offered by community and technical colleges and differ from a community service course, which is not eligible for state reimbursement and is offered for recreational or vocational purposes.

Clinical Course

A “clinical course” is an academic credit course that is a health-related, work-based learning experience that enables the student to apply specialized occupational theory, skills, and concepts.

Clinical Facility

A “clinical facility” is a health-care facility that provides learning experiences for students.


APPLICABILITY OF SUBCHAPTER Q


The provisions of 19 Administrative Code Chapter 4, Subchapter Q apply to academic credit courses, clinical courses, degree and certificate programs, and formula-funded workforce continuing education provided by a community college outside the boundaries of its service area through off-campus instruction; academic credit courses and programs offered by any public institution of higher education outside of Texas, including Study-Abroad, Study-in-America, out-of-state, and out-of-country courses; and self-supporting courses and programs that are offered through off-campus instruction. These provisions do not apply to continuing education, except for formula-funded workforce continuing education, provided by Navarro College.


STANDARDS OF CRITERIA


With respect to off-campus and self-supporting programs and courses, Navarro College, shall:

  1. Comply with the standards and criteria of the Southern Association of Colleges and Schools Commission on Colleges.
  2. Report enrollments, courses, and graduates associated with self-supporting offerings as required by the commissioner.
  3. Report fees received for self-supporting and out-of-state/country courses in accordance with general institutional accounting practices.
  4. Provide students academic support services appropriate for off-campus instruction such as academic advising, career counseling, library, and other learning resources.
  5. Ensure that off-campus instruction sites are of sufficient quality for the delivery methods and courses offered.

OFF-CAMPUS PROGRAMS


The following standards and criteria apply to programs offered under the provisions of 19 Administrative Code, Chapter 4, Subchapter Q:

  1. Each program shall be within the role and mission of Navarro College and shall be on the inventory of approved programs.
  2. Prior Coordinating Board approval may be required before Navarro College may offer programs in certain subject area disciplines or under other conditions specified by the Coordinating Board or the commissioner.
  3. Navarro College will comply with the standards and criteria of any specialized accrediting agency or professional certification board for all programs offered off campus.
  4. Each degree program offered off-campus will be approved by the College’s Board of Trustees prior to offering. Certification of approval shall be submitted to the Coordinating Board upon request.
  5. Navarro College requires that students (except for students in out-of-country programs) enrolled in a distance education degree program satisfy the same requirements for admission to the College and the program as required of regular on-campus students. Students in degree programs to be offered collaboratively shall meet the admission standards of their home institution. Out-of-country students shall meet equivalent standards for admission into programs.

OFF-CAMPUS COURSES


The following standards and criteria apply to programs offered under the provisions of 19 Administrative Code, Chapter 4, Subchapter Q, unless otherwise specified:

  1. Each course shall be within the role and mission of Navarro College and shall be on its inventory of approved courses.
  2. Prior Coordinating Board approval may be required before Navarro College may offer courses in certain subject area disciplines or under other conditions specified by the Coordinating Board or the commissioner.
  3. Study-in-America and Study-Abroad courses offered by Navarro College, or by an approved consortium composed of Texas public institutions, must be reported to the Coordinating Board in the manner prescribed by the commissioner in order for the semester credit hours or contact hours generated in those courses to receive formula funding.
  4. All courses shall meet the quality standards applicable to on-campus courses.
  5. Navarro College shall report to the Coordinating Board and shall notify all potentially affected area institutions of all off-campus courses and programs in accordance with Coordinating Board policy and procedures.
  6. Except for students in out-of-country courses, students shall satisfy the same requirements for enrollment in an academic credit course as required of on-campus students. Out-of-country students shall be assessed for academic guidance purposes.
  7. The instructor of record shall bear responsibility for the delivery of instruction and for evaluation of student progress.

OFF-CAMPUS PROGRAM AND COURSE FACULTY


The following standards and criteria apply to faculty teaching in programs offered under the provisions of 19 Administrative Code, Chapter 4, Subchapter Q:

  1. Faculty shall be selected and evaluated by equivalent standards, review, and approval procedures used by the institution to select and evaluate faculty responsible for on-campus courses.
  2. Navarro College shall provide training and support to enhance the added skills required of the faculty teaching off-campus or self-supporting courses.
  3. The supervising, monitoring, and evaluating processes for faculty shall be equivalent to those for on-campus courses.

REGIONAL COUNCILS


Navarro College shall submit for the appropriate Regional Council’s review all off-campus lower-division courses proposed for delivery to sites outside the service areas. Navarro College shall provide notice to the Higher Education Regional Councils when planning to offer requested off-campus and/or electronic to groups dual credit courses in the council’s service area.


CLINICAL COURSES


Navarro College may offer clinical courses at clinical facilities without Regional Council approval if each of the following criteria is met:

  1. The student(s) enrolled in the clinical course is already employed by the clinical facility;
  2. Navarro College receives written verification from the clinical facility that there will be no reduction in the number of clinical opportunities available for use by area institutions; and
  3. Navarro College notifies the appropriate Regional Council(s) of the clinical course and provides the Regional Council(s) with written verification from the clinical facility that the course will not reduce the number of clinical opportunities available for use by area institutions.

FORMULA FUNDING


Navarro College, shall report off-campus courses submitted for formula funding in accordance with the Coordinating Board’s uniform reporting system and the provision of 19 Administrative Code Chapter 4, Subchapter Q.

Navarro College shall not submit for formula-funding courses in out-of-state or out-of-country programs, nor shall they submit self-supporting courses for formula funding.

Navarro College shall not submit non-state-funded, lower-division credit courses to Regional Councils.

Navarro College shall not jeopardize or diminish the status of formula-funded, on-campus courses and programs in order to offer self-supporting courses. Self-supporting courses shall not be a substitute for offering a sufficient number of formula-funded on-campus courses.

For courses not submitted for formula funding, Navarro College shall charge fees that are equal to or greater than Texas resident tuition and applicable fees and that are sufficient to cover the total cost of instruction and overhead, including administrative costs, benefits, computers and equipment, and other related costs.


FEE REPORTS


Navarro College shall report fees received for self-supporting and out-of-state/country courses in accordance with general institutional accounting practices.

Date Issued: January 22, 2015