SECTION CEA


BUSINESS AND SUPPORT SERVICES
PURCHASING AND ACQUISTIONS
SIGNATURE AUTHORITY

Policy


SIGNATURE AUTHORITY


Recognizing that a system of good internal control in an accounting system requires certain checks and balances, the Board of Trustees of Navarro College authorizes the following signature authorizes the following signature authorities on instruments of the College.


REQUIRED SIGNATURES


I. CHECKS/ELECTRONIC FUNDS TRANSFER – ALL FUNDS OTHER THAN PAYROLL AND TRANSFER

  • $0.00 to $4,999.99 – Original or facsimile signature of Comptroller
  • $5,000.oo to $9,999.99 – Original signature of Comptroller and Vice President for Finance and Administration
  • $10,000.00 and over – Original signature of Office of Board of Trustees (Chairman, Vice-Chairman, or Secretary/Treasurer) and Vice President for Finance and Administration

II. CHECKS – PAYROLL FUND (FOR ALL AMOUNTS)

  • Checks to Employees – Original or facsimile signature of the Chief Executive Officer of the College and Comptroller

III. CHECKS – TRANSFERS AND PAYROLL ITEMS

  • Original or facsimile signature of Comptroller

IV. PURCHASE REQUISITIONS, TRAVEL EXPENSE VOUCHERS, AND RELATED DOCUMENTS (PENDING BUDGETED FUNDS AVAILABILITY)

  • $0.00 to $999.99 – Signature of Appropriate Director/Dean and Purchasing Agent
  • $1,000.00 to $4,999.99 – Signature of Appropriate Director/Dean and Comptroller
  • $5,000.00 to $9,999.99 – Signature of Appropriate Director/Dean, Comptroller, and Vice President for Finance and Administration
  • $10,000 and over – Signature of Appropriate Deans, Comptroller, Vice President for Finance and Administration, and the Chief Executive Officer of the College.

V.  CONTRACT FOR PERSONNEL SERVICES

  • Part-time/Instruction – Appropriate Dean and Comptroller
  • Part-time/Other – Appropriate Dean/Director/Executive Officer
  • Full-time – The Chief Executive Officer of the College

VI.  GRANT APPLICATIONS, CONTRACTS FOR GOODS OR SERVICES WITH GOVERNMENTAL AND PRIVATE AGENCIES (INCLUDING CONSTRUCTION-RELATED CONTRACTS), AND RESOLUTIONS FOR INTERLOCAL AGREEMENTS

Any contract that binds the College to an exclusive contract must be approved by the Chief Executive Officer.

  • $0,00 to $50,000.00 – Original signature of Vice President for Finance and Administration
  • $50,001.00 and over – Original signature of Vice President for Finance and Administration and the Chief Executive Officer. Construction-related contracts must have Board approval.

Date Issued: January 22, 2015

Date Revised: May 26, 2016